> ## Documentation Index
> Fetch the complete documentation index at: https://docs.exoid.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Exporting data

> Which file comes out of which section: Excel and SPSS from Responses, PDF and Excel from Summary, PowerPoint and Word from the report.

There is no single export button in Exoid. Each section of the results produces its own formats, so the first question is not "which format do I want" but "which section am I exporting from".

## Which section produces what

| Section   | Formats                          | What you get                                                 |
| --------- | -------------------------------- | ------------------------------------------------------------ |
| Responses | Excel, SPSS (.sav)               | The raw data, one row per response.                          |
| Summary   | PDF, Excel                       | The aggregated reading of the results, question by question. |
| AI Report | PowerPoint (.pptx), Word (.docx) | The narrative document you wrote in the editor.              |

<Warning>
  Exoid does not export CSV. If a downstream tool expects one, export the Excel file from Responses and convert it.
</Warning>

## Exporting from Responses

**You export what you select.** The file contains the response type active in the selector at the top left of the table, not the whole sample.

The selection comes first and the format second: you always get one file, holding only the type of response that was active when you exported.

```mermaid theme={"dark"}
%%{init: {'theme':'base','themeVariables':{'fontFamily':'ui-sans-serif, -apple-system, system-ui, sans-serif','fontSize':'15px','lineColor':'#8891C7','primaryColor':'#4252FF','primaryTextColor':'#FFFFFF','primaryBorderColor':'#4252FF','clusterBkg':'transparent','clusterBorder':'#8891C7','titleColor':'#6B78FF','tertiaryTextColor':'#6B78FF','edgeLabelBackground':'transparent'}}}%%
flowchart LR
  A["Responses table"] --> B["Select response type"]
  B --> C["Choose Excel or SPSS"]
  C --> D["File of that type only"]

  classDef primary fill:#4252FF,stroke:#4252FF,color:#FFFFFF,rx:8,ry:8
  classDef step fill:#6B78FF,stroke:#6B78FF,color:#FFFFFF,rx:8,ry:8
  classDef soft fill:#2B34B8,stroke:#2B34B8,color:#FFFFFF,rx:8,ry:8
  classDef ghost fill:transparent,stroke:#8891C7,stroke-dasharray:4 4,color:#8891C7,rx:8,ry:8

  class A step
  class B primary
  class C step
  class D soft
```

**Path:** Results → Responses → select the response type → Export

The number next to each type tells you how many responses that category holds. Picking the right group before exporting gives you separate, consistent datasets, with no cleaning after download.

### The three datasets

| Dataset                | What it contains                                                                                     |
| ---------------------- | ---------------------------------------------------------------------------------------------------- |
| Normal responses       | The complete, valid responses of the main sample.                                                    |
| Screened-out responses | Participants excluded during the interview by screening criteria, logic or qualification conditions. |
| Discarded responses    | Responses kept out of the main sample and preserved for checks or dedicated analysis.                |

Keeping the three populations separate keeps the main sample clean without losing anything.

### The two formats

<Tabs>
  <Tab title="Excel">
    For quick analysis, manual checks and internal sharing. One row per response, with the metadata columns and one field per question, keyed by question code.
  </Tab>

  <Tab title="SPSS (.sav)">
    Built for statistical analysis and research workflows that need a ready-to-use dataset: correctly typed variables and a structure usable in SPSS without extra conversions.

    The `.sav` export isn't limited to Normal responses: you can generate separate files for Screened-out and Discarded responses too, always following the type active in the selector.

    <Info>
      SPSS export requires **Advanced statistics mode** to be active in the campaign settings. See [Advanced statistics mode](/en/advanced/advanced-statistics).
    </Info>
  </Tab>
</Tabs>

## Exporting from Summary

**Path:** Results → Summary → Export

<Tabs>
  <Tab title="PDF">
    Ideal for reports and presentations, ready to hand to stakeholders and clients.
  </Tab>

  <Tab title="Excel">
    Useful for further analysis and customization on the aggregated figures.
  </Tab>
</Tabs>

The export follows the state of the section: the time range, the filters and the comparison clusters you have active are reflected in the file.

<Note>
  The Summary export is a separate flow from the dataset export. The choice between Normal, Screened-out and Discarded responses only applies to the export from the responses table.
</Note>

## Exporting from the AI Report

PowerPoint and Word come out of the AI Report tab, and only from there. The `.pptx` generation asks you for number of slides, language, slide density, tone of voice and target audience before it runs. See [AI Report](/en/analyze/ai-report).

## Sharing instead of exporting

If the other side just needs to read the results, a public link often beats a file: it always shows the latest data and you decide which sections are visible. See [Sharing results](/en/analyze/sharing).

## Next steps

<CardGroup cols={2}>
  <Card title="Responses" icon="table" href="/en/analyze/responses">
    Filter and select submissions before exporting them.
  </Card>

  <Card title="Sharing results" icon="share-2" href="/en/analyze/sharing">
    Open results to people without an Exoid account.
  </Card>
</CardGroup>


## Related topics

- [Responses](/en/analyze/responses.md)
- [Summary](/en/analyze/summary.md)
- [Advanced statistics mode](/en/advanced/advanced-statistics.md)